Consular Officers abroad provide notarial services similar to the functions of a notary public in the United States. This service is available to both U.S. and foreign citizens who need to have documents notarized for use in the United States.
Fees for notaries are $50 USD per consular seal.
What you must bring to your appointment:
- Valid, government-issued photo ID, such as a passport or current New Zealand/U.S driver’s license. The name on your photo ID must match the name in the document(s) you are having notarized.
- Full document to be signed by a consular officer. The officer will need to see the document in its entirety.
- Do not sign the document yourself. You will be signing in front of the consular officer.
- You can fill in any address, name, or date information.
- Flags or sticky-notes within the document marking exactly where the consular officer will need to sign.
- Witnesses, if your document requires them. Consulate staff cannot act as witnesses.
- Understanding of the contents of your own documents. Be ready to explain what you need to the consular officer. A consular officer is not an attorney and will not explain your document to you.
Notarial services are available by appointment only and must be booked through our website. If you make an appointment, you are expected to attend. Make sure you write your appointment ID and password, in case you need to change your appointment. Appointments are limited and in high demand. If you made an appointment that you can no longer keep, you must cancel the appointment through the same booking website at least 48 hours before the appointment. For the notary appointment scheduling calendar, click here.
Notarial appointments are for notary services only. Federal benefits and/or social security questions should send an email to AucklandACS@state.gov to ask a question or to schedule an appointment.
Types of Notarial Services
- Acknowledgment – To “acknowledge” is to admit, affirm, or declare; to recognize one’s acts, assuming obligation or incurring responsibility. It is often used for legal agreements, deeds, powers of attorney, bills of sale, and business documents.
- Affidavits – A sworn statement made by you. We cannot advise you on the specific language needed in your affidavit; please consult a lawyer or other advisor for that type of assistance before coming to see us to notarize the document.
- Certifications – as part of an application for an Individual Taxpayer Identification Number (ITIN). Please refer to our instructions for ITINs.
Fees for notarial services can be paid in cash or credit card when requesting service in person. For mail requests, Cashiers cheques (Bank cheques) are accepted and made payable to “U.S. Consulate General.” Personal checks and bank cards are not accepted.
Notary Services NOT provided by the American Citizens Services Section
- Apostilles/Authentication of a Public Notary’s Seal and Signature – U.S. Embassies and Consulates do not have the authority to affix an Apostille. To obtain an Apostille on:
- New Zealand documents (eg: birth, death and marriage certificate, or authenticating a New Zealand notary), refer to New Zealand Department of Internal Affairs
- U.S. Federally issued documents (eg: passports, Consular Reports of Birth Abroad), refer to the Department of State.
- U.S. State issued documents (eg: birth, death and marriage certificates, drivers licenses), refer to the National Association of Secretaries of State (NASS).
- Medallion Signature Guarantees – U.S. Consular Officers are not authorized to provide signature guarantee/medallion stamp guarantee service. Only a financial institution participating in the Securities Exchange Commission (SEC) medallion signature guarantee program is authorized to affix a medallion imprint. However, we may be able to assist if your financial institution provides written confirmation that they will accept a Consular Stamp in lieu of a medallion guarantee seal.
- Certified Copies of Documents NOT Issued by the Department of State – For certified true copies of non-Department of State documents, please refer to the relevant issuing authority or office.
- New Zealand Birth, Death, Marriage, Divorce certificates
- U.S. Birth, Death, Marriage, Divorce certificates
- Contact the relevant school/university for transcripts, certificates and diplomas.
Further Options for Notarizing Documents in New Zealand
New Zealand and the United States are both party to the Hague Apostille Convention. This means it is possible to have your document notarized by a local New Zealand notary and then have the document authenticated for use in the United States. First, find a notary public. Then, get the document authenticated. To proceed with this simplified process, visit the NZ government’s apostille and authentication page for easy online submission.